Covance Senior Grant Payment Associate in Princeton, New Jersey

Job Overview

Get ready to redefine what’s possible and discover your extraordinary potential at Covance. Here, you’ll have the opportunity to personally advance healthcare and make a difference in peoples’ lives with your bold ideas and unique point of view. With the support of exceptional people from across the globe and an energized purpose , you’ll be empowered to own your career journey with mentoring, training and personalized development planning.

Join us as we speed the delivery of groundbreaking therapies and anticipate tomorrow’s drug development challenges, creating new possibilities for our clients—and your career.

The Senior Grant Payment Associate role is the primary payment contact for clinical trial investigative sites. This role is responsible for administering grant and non-grant payments in accordance with the site contractual agreement.

Detailed responsibilities include:

  • Accountable for the overall payment management of assigned studies which includes initial communication with PMs and sites during payment set-up in the system, execution of timely and accurate payment to the sites, issue resolution and final study reconciliation

  • Responsible for processing and tracking payments to Investigators and other payees in support of a clinical trial

  • Identify payment criteria and administer payments to each investigator and process all pass through costs

  • Assist in preparation of the study budget template

  • Liaise with GSS Site Contracts teams regarding payment terms in investigator agreements

  • Communicate with sites and clinical teams regarding payment questions or updates

  • Contribute to communication on project-related matters with the clinical project team under the direction of the Grant Payment leadership

  • Provide excellent customer service and timely site issue resolution

  • Maintain and update payment tracking information in the Trial Tracker TM Grant /CTMS

  • Setup and maintain financial files throughout the course of the study including payment documentation, investigator financial files and amendments

  • Reconcile all study payments on a routine basis and provide financial reports to clients as requested

  • Provide site payment documentation for sponsor audits as requested

  • Understand and follow project specific and GSS policies and procedures

  • Generate investigative site payment reports for project team review (if applicable)

  • Liaise with Finance team regarding site payment issues

  • Assist in the development and testing of new Grant Payment systems and standard processes

  • Assist with maintenance of training and other manuals for the Grant Payment team

  • Support client audit demands as necessary

  • Assist team with troubleshooting payment issues

  • Mentor other Grant Payment team members, assisting with their workload as required

  • Conduct Grant or Budget Training for new Finance team members

  • Identify and work to deploy process improvements



University/College degree (Business or Accounting preferred) AND four (4) years work experience in a financial, clinical trial, or grant payment position.

  • Strong computer skills with an ability to understand, access and leverage technology alternatives


Minimum Required:

  • Minimum four (4) years transactional accounting (e.g. A/P, Billing, etc.) or relevant financial or clinical trial related experience


  • Working knowledge of clinical trial payment process and familiarity with investigator contracts and budgets; previous interaction with operational project teams and investigative sites preferred

  • Served in a team leadership role with mentoring responsibilities for junior staff

  • Public speaking, comfortable in delivering instruction to small groups

  • Strong networking abilities and an ability/willingness to work with internal and external stakeholders across the globe

  • Strong analytical skills

  • Good organizational and time management skills

  • Excellent communication / writing skills

  • Customer oriented

  • Strong computer skills with an ability to access and leverage technology alternatives

  • Computer proficiency (MS Office - Word, Excel, Power Point and Internet skills), aptitude for training, capable of operating standard office equipment (e.g. fax, copier etc.).

  • Flexible and adaptable to a developing work environment

  • Self-motivation with the ability to work under pressure to meet deadlines

  • Works well independently as well as in a team environment

  • Detail and process oriented

  • Positive attitude and approach

Job Number 2018-19032

Job Category Finance

Position Type Full-Time

Covance is committed to diversity in the workplace and is an equal opportunity employer (Minority/Female/Individual with Disability/Veteran/Sexual Orientation/Gender Identity). Your confidentiality and privacy are important to us.