Covance Associate Project Coordinator in Madison, Wisconsin

Job Overview

Get ready to redefine what’s possible and discover your extraordinary potential at Covance. Here, you’ll have the opportunity to personally advance healthcare and make a difference in peoples’ lives with your bold ideas and unique point of view. With the support of exceptional people from across the globe and an energized purpose , you’ll be empowered to own your career journey with mentoring, training and personalized development planning.

Join us as we speed the delivery of groundbreaking therapies and anticipate tomorrow’s drug development challenges, creating new possibilities for our clients—and your career.

Covance has a job opening for an Associate Project Coordinator at our Madison, WI facility!

The Associate Project Coordinator assists the Project Managers in developing study specific documents (e.g. Project Management Plan, Communication Plan, Risk Mitigation Plan), including compliance with client-specific requirements, and routes final documents.

Additional Job Responsibilities include:

  • Assists the PM in the use of trial management tools, including project setup activities (e.g. study ID request, SAS Environment Setup request, Study-specific Distribution Lists, etc.); formats, posts, and compiles study timelines as required

  • Attends study-related meetings; distributes meeting agendas; maintains and distributes meeting minutes, ADI and Risk Log, and study team contact lists

  • Reviews presentations and correspondence upon PM request

  • Maintains an internal standardized filing structure for study-related documents

  • Upon request, posts documents such as CRA reports, project deliverables, trackers, regulatory documents, metrics, agendas, and minutes to client websites after completing administrator and program training on the client system

  • Under the guidance of and with review by the PM, gathers appropriate regulatory documents and forwards them to the client to ensure on-time drug shipment

  • Enters budgeted hours into the project timeline

  • Assists the PM with document transfer to the Trial Master File (TMF) in accordance with applicable SOPs, policies, system, and client requirements

  • As directed and with oversight, assists with business improvements initiatives to drive quality, productivity, and continuous improvements across different business units

  • Upon PM request and with Associate Project Coordinator (PC) acceptance, may serve as a sponsor and site contact in the absence of the PM, especially during maintenance phases of routine trials

  • Generates and delivers requested CD copies for clients and archive projects with oversight from a senior PC or PM

  • Performs other duties, as assigned

At Covance, you can make a difference by helping to deliver life-saving and life-enhancing medicines to people around the world. Our commitment to this mission has resulted in Covance’s impressive history of company stability and growth. We’ve achieved these results by fostering a work environment that encourages, develops and leverages our team’s capabilities.

Covance believes that their best-in-class employees deserve first-class benefits. Covance offers an outstanding benefits package including medical & dental insurance, tuition reimbursement, and a 401(k) plan with a generous company match, short and long-term disability, and life insurance.


  • University/college degree, preferably in a healthcare/scientific field

  • Clinical research experience may be substituted for education


  • Knowledge of the clinical trial process with early clinical pharmacology experience preferred

  • Minimum 1-2 years of experience in a research environment

  • Knowledge of protocol designs, study objectives, study procedures, and project-related timelines

  • Knowledge of GCP/ICH Guidelines and applicable Regulatory Authority Guidelines

Job Number 2018-18689

Job Category Clinical Operations

Position Type Full-Time

Covance is committed to diversity in the workplace and is an equal opportunity employer (Minority/Female/Individual with Disability/Veteran/Sexual Orientation/Gender Identity). Your confidentiality and privacy are important to us.